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Will building names go away or change?
No, buildings will continue to have their official name and official building number as recorded in the Facility Asset Management Information System (FAMIS) maintained by the Physical Plant. A proper street address will be added and used for dispatching first responders, USPS mail, FedEx, UPS, and other shippers.

Isn’t there a common addressing scheme for the entire county?
No, this isn’t the case in Ingham County. Political subdivisions (townships/cities) have in some cases adopted their own addressing patterns. In other cases entities such as Consumers Energy have been allowed to assign addresses. However, regardless of the pattern, a locatable street address that is formatted and presented according to USPS convention is in place.

Will the proposed MSU addressing plan conform with local addressing plans?
Yes, but with a distinct dividing line. Addresses north of Mount Hope will conform as closely as possible to East Lansing's address scheme. Addresses south of Mount Hope Road will conform to the city of Lansing's address scheme as far east as Hagadorn Road. This is because this area is considered by the U.S. Postal Service as Lansing, 48910. Regardless of the scheme, the commonality is a locatable street address that conforms with U.S. Postal conventions that can be recognized and used by emergency responders.

Have area municipalities that adjoin the campus been consulted on the proposed changes?
Yes, the work group has met and worked with representatives of each of the municipalities to gain their insight and support in this project. The group also is working closely with representatives of the U.S. Postal Service and Consumers Energy.

Will the address on my business cards and office stationary need to change?
Yes, but that can be a phased-in approach based on supplies and needs. When updating, please visit http://usd.msu.edu/purchasing/contracts/print-procurement.asp for ordering business cards, letterhead, envelopes, etc. Templates for stationery and graphic standards for MSU can be found at http://www2.ur.msu.edu/toolkit/stationery.html.

Will the current addressing scheme of building name and room number have to change for department mailing labels and the addressing of interoffice mail envelopes?
Although you do not need to make this change for internal mail delivery, it is suggested that a transition to this new addressing format will help in remembering that address in times of need.

What will our new address look like?
It is important to note that the U.S. Postal Service reads your address from the bottom up for the two required lines. What that means for the departments/units is that the city, state and ZIP be accurate and the second line from the bottom is the address assigned to that facility including room number. There are some examples included on the Instructions & Examples page.

Should building occupants use “room” or suite” in their new addresses?
The U.S. Post Office not allow addresses to use both “rooms” and “suites in the same building” thus it has been decided that MSU will use the “rooms” designation for all campus addresses with two exceptions which are the Nisbet and Manly Miles buildings.

How do I address residence hall buildings that have a “north, south, east, west” wing?
While some residence halls on campus often are referred to by a directional designation, the official building names do not include such a designation. To ensure proper emergency response and mail delivery, please use the directional designation with the room number. For example, Room 41 in what is commonly referred to as North Wonders Hall should be designated as:
Wonders Hall
891 Birch Rd Rm N41
East Lansing MI  48825

Will People Search and all MSU databases (EBS, SAP, OOI, etc.) be updated?
As part of the campus addressing project, a working group has been established to ensure all appropriate databases and the MSU People Search are updated in a timely manner. While all of these tools will not be updated immediately, please use your new address once the building you work in is converted. Additional information will be made available on the timing of the updates.

Can I still use my building name during an emergency when I call for help?
The consolidated functions of many different first responders into one dispatching location will tremendously complicate the use of a building name to identify your location. This is because those dispatchers will not have first-hand knowledge of our previous addressing system. It will require the caller to identify their location by the locatable street address and specific room within that facility. If you fail to do this, it may significantly delay emergency response to assist you.

Does that mean that locations not receiving USPS will now?
No, it doesn't; only if you have received USPS in the past will you continue to do so. But it does mean that you will be locatable for other delivery services like U.P.S., FedEx and of course the pizza guy.

Will our ZIP Code change?
The 5-digit portion of your ZIP Code will not change.

Are ZIP +4 codes still being used?
The U.S. post office has asked the campus to refrain from using ZIP +4 codes since they change frequently and will probably change as part of this process. USPS has assured us that all mail will be delivered correctly without using the 4-digit codes. However, some units need the ZIP +4 when performing the day-to-day business operations of the University. Campus Address and EBS teams are evaluating a options for including the ZIP+4 codes in building and people address, users can look up the full zip code at the USPS (www.usps.com) website to determine ZIP +4.

Will services such as Google Maps, Mapquest, etc. now work on campus?
Unfortunately, it will take some time for the addressing updates to work on mapping services such as Google Maps, MapQuest, Garmin, etc. MSU has no control over these services, which all pull their mapping data from different sources. MSU representatives are working to reach out to the major services to update them of the new addresses now that most buildings on campus have converted to a new address.
As for global positioning systems (GPS), the coordinates for any location on campus are the same as when the facility was built; addresses have no impact on GPS coordinates.

What about property that MSU owns around the State of Michigan?
Those facilities already use their local municipal or county addresses for mail service and emergency response. There is no need to change those addresses because the local first responders are aware of their location.

What is LACS?
LACS stands for Locatable Address Change Service. This is a service provided by the U.S. Postal Service for instances where a person remains at the same location but their address changes. Typically this has been used when rural-style addresses are converted to street-style addresses but more recently it is used to accommodate the need to change addresses to provide 9-1-1 emergency services more accurately and locatable addresses. It also includes a system to re-direct mail to a new address. This means that any mail using the old address will be automatically processed by the USPS for delivery to the new address. It does not, however, provide any notification to the sender, so MSU departments will be expected to make an effort to notify their constituents (i.e. vendors, clients, patients, donors, etc) of the new address.

Will P-Card billing addresses update automatically?
The EBS staff has plans to update the affected P-Card addresses beginning later in March 2012. The updates to P-Card addresses will be executed in batches following the changes to the building addresses. For these updates, the change will be routed to the P-card holder and Fiscal Officer for approval before the change is sent to the bank. If the home office, or the P-Card holder, wishes to make the change prior to EBS making the change, they have the capability to make the address change(s), which will also notify to the P-cardholder and Fiscal Officer that the change of address was completed.

When will I receive my new address?
A pilot project to test the new system, including updates to address databases, will be conducted in November and December. The outcome of the pilot will inform the development of comprehensive plan to implement the address scheme in phases across the campus. The completion target is April 2012 and you will be notified with appropriate information well in advance of when the new address system is activated for your area of campus.

How long do we have to notify everyone that mails to us?
Forwarding services with the USPS allow 18 months for address corrections to be completed. During that time they will either forward or return to sender based on the mailer’s request or the class of mail involved.

What do we ask of you?
We ask that you adopt these changes, communicate them, and think of any systems or processes that may be changed based on the new addressing formats to communicate to the committee assigned.

Who to contact with questions?
The Addressing Project Committee is being led by F/Lt. Penny Fischer, MSU Police Department (fischer@police.msu.edu, 517-432-6366) and Bill Latta, Finance and Operations (latta@msu.edu). Please contact either person with any questions or comments.

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Contacts

For questions and comments on addressing, please email us at info@campusaddresses.msu.edu

For assistance related to the web site call Campus GIS at (517) 355-9582 or send an email to GIS Support

Links

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